Job Title: Project Coordinator – Kingston Life Sciences Initiative
Contract: 3-Year Term (April 1, 2025 – March 31, 2028)
Wage band: $42,500 –  $60,000
Reports to: Investment Manager – Health Innovation

The Kingston Economic Development Corporation is the economic development organization for the City of Kingston, Ontario.  Our vision is to establish Kingston as one of Canada’s foremost leading sustainable economies: an inclusive, diverse City where individuals and private and public enterprises thrive.

Position Summary:

We have an immediate opening for a Life Sciences Project Coordinator to join our award-winning team.  This is a full-time term position commencing April 1, 2025, with an end date of March 31, 2028. The Project Coordinator will support the execution of a transformative program designed to scale the Life Sciences industry in Kingston. The position will play a critical role in ensuring smooth program delivery through stakeholder engagement, meeting reporting requirements, and championing the Life Sciences Initiative’s strategic goals.

This role is a growth opportunity, offering a challenging and engaging experience in coordinating a multifaceted initiative that encompasses direct business funding, capital investments, and sector development.

At the Kingston Economic Development Corporation, we know that a strong determination to excel and an eagerness to learn are as important to success as experience. The minimum experience requirements below set a baseline for this demanding, multi-stakeholder role.  We encourage applications from individuals with a diverse range of professional and lived experience and look forward to reviewing your application.

Key Responsibilities:

Program Coordination and Administration:

// Coordinate project activities to align with goals, including business support, reporting, and coordination of direct-to-business funding.

// Schedule meetings, prepare meeting minutes, and ensure funder compliance requirements are met.

// Organize and coordinate events such as local meetings, workshops, conferences, and promotional events.

// Facilitate workshops with partners to showcase their offerings and deliver training on core service offerings.

// Track project milestones, budgets, and timelines to ensure timely delivery.

Reporting and Compliance:

// Lead the preparation and submission of detailed reports, ensuring all participating companies, partners, and organizations within the initiative and related funding program meet compliance requirements.

// Consolidate monthly, quarterly, and yearly reporting, ensuring submissions are accurate, on time, and within budget.

Funding Coordination:

// Manage funding intakes, set up evaluations, and oversee the coordination and distribution of funds.

// Assist with and update funding programs, ensuring equitable and efficient distribution.

// Work closely with startups and SMEs to maximize funding opportunities and provide guidance through the intake application process.

// Support and guide startups and SMEs in completing funding applications and maximizing their potential.

Stakeholder Engagement and Relationship Management:

// Foster and maintain partnerships with ecosystem contributors, including researchers, healthcare providers, entrepreneurs, and collaborator organizations.

// Facilitate collaboration with new and existing initiatives, fostering innovation and strategic partnerships.

// Facilitate access to validation and commercialization services for SMEs.

// Support efforts to promote and raise awareness of the initiative through strategic communication and outreach.

// Assist with promotional strategies to enhance awareness of funding opportunities and programs.

New Projects and Initiatives:

// Support Kingston Economic Development Corporation’s business attraction and outreach efforts by promoting the initiative to external stakeholders and potential partners.

// Contribute to the long-term sustainability of the initiative by supporting planning efforts and advancing new life sciences projects aligned with the City of Kingston’s Integrated Economic Development Strategy.

Required Skills and Qualifications:

// A post-secondary degree in a relevant field

// Bilingualism (French) considered an asset.

// Data Management & Analysis – Strong ability to manage, analyze, and interpret data, producing meaningful reports. Proficient in platforms such as Customer Relationship Management software, Financial Management Systems, Microsoft Office Suite.

// Project & Time Management – Ability to track project milestones, budgets, and timelines effectively.

// Reporting & Compliance – Experience preparing and submitting reports, ensuring compliance with funder requirements. Advance reporting, data analysis and financial/budget tracking skills considered favourably.

// Communication – Excellent oral, written, and interpersonal communication skills, including strong writing abilities.

// Relationship Building – Proven ability to develop and maintain positive relationships with stakeholders.

// Adaptability & Resilience – Comfortable working in a dynamic environment, handling challenges and changes effectively.

// Collaboration & Facilitation – Skilled in leading workshops, training sessions, and fostering strategic partnerships.

// Event & Workshop Coordination – Experience organizing meetings, workshops, conferences, and promotional events.

// Multi-Tasking & Prioritization – Ability to manage multiple responsibilities efficiently and meet deadlines.

Work Environment:
The Kingston Economic Development Corporation is a fast-paced, dynamic team of professionals dedicated to customer service excellence and advancing the community’s economic prosperity.

Remote work or hybrid arrangements are not available with Kingston Economic Development Corporation. We are excited to welcome a dedicated professional who shares our commitment to in-person collaboration, hands-on engagement and contributing to the overall success of our team and project partners.

Why Join Us?
This role offers a unique opportunity to contribute significantly to Kingston’s economic growth and the development of its life sciences cluster. As part of Kingston’s Integrated Economic Development Strategy, Kingston Economic Development Corporation focuses on driving sustainable growth the key sectors of health innovation/life sciences and sustainable manufacturing.

By joining Kingston Economic Development Corporation, you will play an integral role in fostering an ecosystem that supports business growth, attracts investment, and nurtures innovation in the life sciences sector.  We believe diversity, equity, and inclusion are fundamental values that drive our success.

How to Apply

Please submit an introductory cover letter and resume, in one document to careers@investkingston.ca by Monday, February 24, 2025 at 5pm.   We ask that you include your name in the document title.

If you require accommodation for the application process, kindly email careers@investkingston.ca.